NOTICE TO THE SHAREHOLDERS
Notice is hereby given that the 52nd Annual General Meeting (the meeting) of
the Members of SHARDAISPAT LIMITED (the company) will be held on Monday, the 30st
day of September, 2013 at 10.00 a.m at the Registered Office of the Company at, Sharda
Ispat Limited Office Premises, Kamptee Road, Nagpur -440 026, to transact the following
business:
ORDINARY BUSINESS:
1) Adoption of Accounts
To receive, consider and adopt the Audited Balance Sheet and Profit & Loss Account
for the year ended 31 st March 2013 and the Reports of the Directors' and Auditors'
thereon.
2) Re-appointment of Shri R.P. Mohanka
To appoint a Director in place of Shri. R.P. Mohanka who retires by rotation at this
meeting and being eligible, offers himself for re-appointment.
3) To consider and. If thought fit, to pass with or without modification, the following
resolution as an Ordinary Resolution:
"RESOLVED that M/s Loya Bagri & Company, Chartered Accountants, Nagpur, be and
are hereby re-appointed as Auditors of the Company, to hold office from the conclusion of
this Annual General Meeting till the conclusion of the next Annual General Meeting, to
audit the Accounts of the Company for the financial year 2013-14, including the Cash Flow
Statements, on a remuneration to be mutually decided upon between the Auditors and the
Board of Directors of the Company".
| Registered Office : |
By Order of the Board, |
| Kamptee Road, |
|
| Nagpur 440026 |
N.K. Sarda |
| Date : 01.09.2013 |
Chairman & Managing Director |
NOTES:
1) A MEMBER ENTITLED TO ATTEND AND VOTE AT THE MEETING IS ENTITLED TO APPOINT A PROXY
TO ATTEND AND VOTE INSTEAD OF HIMSELF AND THE PROXY NEED NOT BE A MEMBER. THE INSTRUMENT
APPOINTING A PROXY SHOULD HOWEVER BE DEPOSITED AT THE REGISTERED OFFICE OF THE COMPANY NOT
LESS THAN 48 HOURS BEFORE THE MEETING.
2) A proxy is not entitled to vote except on a poll, Proxies submitted on behalf of
limited companies, societies etc must be supported by appropriate resolution / authority,
as applicable.
3) A blank proxy form is sent herewith.
4) The Members / Proxies should bring the Attendance Slip sent herewith duly filled in
for attending the meeting.
5) The Register of Members and Share Transfer Books of the company will remain closed
from 29th September, 2013 to 30th September, 2013 (both days inclusive) for the purpose of
Annual General Meeting.
6) Members are requested to make all correspondence relating to physical shares,
transfer of shares, dematerialization of shares, bank mandate, their registered address,
registration of e-mail address to their respective Depository Participant (DP) if shares
are held in the Demat Form or, if the shares are held in the physical form then to the R
& T Agent of the Company at the following address:
ADROIT CORPORATE SERVICES PRIVATE LIMITED
19/20, Jaferbhoy Industrial Estate, Makwana Road,
Marol Naka, Marol, Andheri (E), Mumbai 400 059
7) Members who have multiple folios with identical order of names are requested to
intimate to the Company these folios to enable the Company to consolidate all
shareholdings into one folio.
8) Since the securities of the Company are already admitted on both the depositories
i.e. National Securities Depository Limited (NSDL) and Central Depository Services (India)
Limited (CDSL) the members have got option for dematerializtng their shares.
9) Members holding shares in physical form are requested to consider converting their
holding into dematerialized form to eliminate all risks associated with physical shares
and for ease in portfolio management, Members can contact Adroit Corporate Services
Private Limited for assistance in this regard.
10) Members are requested to intimate the Company, queries if any, regarding the
accounts at least 10 days before the date of the Annual General Meeting to enable the
Management to keep the information ready at the Meeting. The queries may be sent to the
Company at its registered office.
11) The Ministry of Corporate Affairs (Vide circular nos 17/2011 and 18/2011 dated
April 21, 2011 and April 29, 2011 respectively) has undertaken a Green Initiative in
Corporate Governance and allowed the companies to share documents with its shareholders
through an electronic mode. A recent amendment to the Listing Agreement with the Stock
Exchange permit companies to send soft copies of the Annual report to all its share
holders who have registered their email address for the said purpose. Members are
requested to support this Green initiative by registering / updating their e-mail
addresses for receiving electronic communications.
12) Members are requested to bring their copy of annual report with them at the time of
attending the Annual General Meeting.