1. A MEMBER ENTITLED TO ATTEND AND VOTE AT THE MEETING IS ENTITLED TO APPOINT A
PROXY TO ATTEND AND VOTE INSTEAD OF HIMSELF AND THE PROXY NEED NOT BE A MEMBER OF THE
COMPANY.
Proxies in order to be effective must be received by the Company not less than 48 hours
before the scheduled time of the meeting. A blank proxy form is enclosed.
A person can act as the Proxy on behalf of the member, not exceeding fifty and holding
in the aggregate not more than 10% of the total Share Capital of the Company, carrying
voting rights. However, a member holding more than 10% of the total Share Capital,
carrying voting rights, may appoint a single person as the Proxy and such person shall not
act as the Proxy of any other person or Shareholder.
2. Corporate Member(s) intending to send their Authorized Representative(s) are
requested to send a duly certified copy of the Board Resolution authorizing such
representative(s) to attend and vote at the Annual General Meeting.
3. The relevant Explanatory Statement pursuant to Section 102 of the Companies Act,
2013, in respect of Item No. 4 is annexed hereto.
4. The Register of Members and Share Transfer Books will remain closed from Wednesday,
the 23rd September, 2015 to Tuesday, the 29th September, 2015 (both days inclusive) for
the purpose of Annual General Meeting.
5. All documents referred to the Notice and accompanying Statements are open for
inspection at the Registered Office of the Company on all working days, except Sundays and
other holidays between 11:00 AM and 1:00 PM upto the date of Annual General Meeting.
6. Members who are holding Shares in Physical Form are requested to notify the change,
if any, in their addresses or Bank details to the Company's Registrar and Transfer Agent
(RTA) and always quote their
Folio Numbers in all correspondences with the Company and RTA. In respect of holding
Shares in Electronic Form, members are requested to notify any change in addresses or Bank
details to their respective Depository Participants.
7. Members who are still holding Shares in Physical Form are advised to dematerialize
their shareholdings to avail the benefits of dematerialization which beside others include
easy liquidity, electronic transfer, savings in stamp duty, prevention of forgery etc.
8. The Ministry of Corporate Affairs has taken "Green Initiative in the Corporate
Governance" by allowing paperless compliances by the Companies and has issued
circulars stating that service of notice/ documents including Annual Report can be
effected through e-mail to its members. To support this green initiative of the Government
in full measure, the Company is sending Annual Report electronically to the registered
e-mail addresses of members, unless specifically requested to be sent in Physical Form.
The members, who have not registered/updated their e-mail addresses so far, are requested
to register/update their e-mail addresses, in respect of electronic holdings with the
Depository through their concerned Depository Participant. Members who hold their Shares
in Physical Form shall be sent hard copies of Annual Report and who are desirous of
receiving the communications/ documents in Electronic Form are requested to promptly
register their e-mail addresses with the Company.
9. VOTING THROUGH ELECTRONIC MEANS
In compliance with provisions of Section 108 of the Companies Act, 2013, Rule 20 of the
Companies (Management and Administration) Rules, 2014 as amended by the Companies
(Management and Administration) Amendment Rules, 2015 and Clause 35B of the Listing
Agreement, the Company is pleased to provide members facility to exercise their right to
vote on resolutions proposed to be considered at the Annual General Meeting by electronic
means and the business may be transacted through e-Voting Services. The facility of
casting the votes by the members using an electronic voting system from a place other than
venue of the AGM ("remote e- voting") will be provided by Central Depository
Services (India) Ltd (CDSL).
The instructions for shareholders voting electronically are as under:
(i) The voting period begins on Saturday, 26th September, 2015 at 9:00 AM and ends on
Monday, 28th September, 2015 at 5:00 PM. During this period shareholders of the
Company, holding shares either in physical form or in dematerialized form, as on the
cut-off date Tuesday, 22nd September, 2015 may cast their vote electronically.
The e-voting module shall be disabled by CDSL for voting thereafter.
By Order of the Board
For ORACLE CREDIT LIMITED
Sandhya Gharana
Company Secretary